Registration

• Registration for the workshop is free of charge. Attendees must make their own hotel reservations and pay for hotel rooms.
• To register, fill out the registration form (review your entries carefully), save it to your computer as a file and submit it as an email attachment to: SMRworkshop2017@adstm.com.
• You will receive an email confirming receipt of your registration form or notification if there are any issues with your submitted registration form.
• You will receive a separate email confirming your registration to the SMR Workshop. Your registration is not confirmed until you receive a confirmation email.
• Please submit one form for each participant from your agency.
• Space for each seminar is limited so no walk-ins are allowed. Registrations are accepted on a first-come, first-served basis. The maximum number of participants is 40. If the maximum number of participants is reached during registration, attendance will be limited to two individuals per agency in order to accommodate as many agencies as possible. Exceptions should be discussed with your Regional Office Program Manager.
• Please submit your workshop registration by Monday, November 21, 2016.
• For questions or more information regarding your registration, contact Mike Baker of AdSTM, Inc. at (518) 424-6178 or michael.baker@adstm.com.

Background

The State Management Review (SMR) is one of the Federal Transit Administration’s (FTA) management tools for examining performance of a state or territory's management practices and program implementation of the FTA funded transit and planning programs. It ensures that the programs are administered in accordance with 49 U.S.C. Chapter 53, Federal transit law provisions. As the Common Rule gives states and territories more flexibility in managing aspects of their FTA funded programs, the workshop also clarifies requirements as they apply to states and their sub-recipients.

In 2012, the SMR Program was streamlined to reflect the recommendations of the 2011 FTA Oversight Task Force to develop a risk-based approach to oversight of transit grant programs. The new, risk-based approach will continue during the 2017 State Management Reviews. It is designed to allow more time to examine grantee practices in historically high risk areas such as program management, procurement, financial capacity, grant administration and Civil Rights to ensure that grantees are meeting FTA requirements and providing the appropriate oversight of their FTA grant programs and of their subrecipients. In addition, some requirements of the new FAST are addressed, as applicable to States.

Who Should Attend?

These workshops are designed for State DOT professionals who manage FTA funded programs or projects, or manage transit service or compliance programs. The workshops will help attendees broaden their understanding of the FTA and other federal rules and regulations that shape and define their programs. Priority for space will be given to those grantees scheduled for a State Management Review in 2017.

Workshop Leaders

Each workshop will be conducted by transit professionals who are reviewers for the FTA's SMR program. The instructors will provide guidance in each of the areas to be reviewed, answer questions and share industry best practices. Staff from the FTA also attend the workshops to answer questions about the SMR, assist grantees in any area related to their FTA grant program, and refer to printed guidelines or other resources should you require additional information.

Workshop Agenda

Participants should check-in no later than 8 a.m. The workshop will begin promptly each morning at 8:30 a.m. and end at 4:30 p.m. Breaks are provided during both the morning and afternoon sessions and participants are free to have lunch on their own. The workshop content will cover each of the review areas of the SMR over the two-day period. Participant questions and group discussion will be accommodated as time allows.

Tentative Agenda

(Final agendas provided at workshop)

DAY 1 – Monday December 12, 2016

DAY 2 – Tuesday December 13, 2016

Logistics and Hotel Information

The Sheraton Oklahoma City Downtown Hotel’s prime location is steps away from shopping, dining, and nightlife, including the famous Bricktown Entertainment District. Conveniently connected to the Cox Convention Center via an underground walkway, our hotel is also near many major attractions and corporate offices. Getting around Oklahoma City is no problem—several bus stops are within a block of the hotel. 

The workshop is free of charge but participants are responsible for their own food, room and board. The Sheraton Oklahoma City Downtown offers a government room rate of $97.00/night, plus taxes, for single occupancy.  The deadline for reserving rooms at the government rate is Tuesday, November 15, 2016. 

Please register with the hotel online by clicking on the following link OR copy and paste the link into a web browser Sheraton Oklahoma City Downtown. You may contact the hotel’s reservation line at (800) 833-8624 and make your hotel reservations as early as possible.  Please identify yourself as a participant of the “FTA State Management Review Workshop”.

Hotel Parking

• On-site self-parking fee: $12/day
  On-site valet Parking fee:  $25/day

Public Transportation 

• There are city bus stops a short walk from the front door of the hotel
• Taxi from the airport cost is $20
• Uber Cost from the airport is $15

Airport – Will Rogers Airport (OKC)

• Travel north on Interstate 44.
• Exit onto Interstate 40 East.
• Take I-40 East and then take the Shields Exit.
• Turn left onto Shields.
• Turn left onto Main.
• Continue on Main and continue towards Broadway for one block. 
• The hotel is on the corner of Main and Broadway.

Driving Directions

From East

• Travel north on Interstate 44.
• Exit onto Interstate 40 East.
• Take I-40 East and then take the Shields Exit.
• Turn left onto Shields.
• Turn left onto Main.
• Continue on Main and continue towards Broadway for one block. 
• The hotel is on the corner of Main and Broadway.

From West

• Take I-40 East to Shields.
• Turn left onto Shields.
• Turn left onto Main.
• Continue on Main and continue towards Broadway for one block. 
• The hotel is on the corner of Main and Broadway.

From South

• Take I-35 North to I-40 West.
• Exit at Robinson Avenue.
• Turn right onto Robinson and travel 4 blocks to Main Street.
• Turn right onto Main Street and travel 1 block to Broadway.
• Turn right onto Broadway, the hotel is on the right.

From North

• Take Interstate 35 South to I-40 West.
• Exit at Robinson Avenue.
• Turn right onto Robinson and continue 4 blocks to Main Street.
• Turn right onto Main Street and continue 1 block to Broadway.
• Turn right onto Broadway, the hotel is on the right.